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Conducting Effective Meetings
Objectives
At the end of this workshop, participants would be able to:
Identify the procedures to prepare a meeting
Set the meeting agreement for all to follow
Conduct the meeting by having a checklist
End the meeting on a positive note for actionable plans
Write a personal plan of action on the lessons learnt
Outline
The workshop contents:
The Pre-Meeting Phase
- Decide - to meet or not
- Layouts for Setting up a Meeting Room
- Set Goals and Choose the Means
- Work out the Agenda and picking who should attend
- Setting the Meeting's Ground Rules
- Preparation is Everyone's Responsibility
The Actual Meeting
Facilitating the Meeting as Chairperson
- Assigning the Roles and Responsibilities
- Informing and Discussing
- Control or Chaos?
- Working with Different Styles
- How to Deal with Difficult Participants
- Time-keeping during Meetings
- Getting a Decision
Contributing Positively during the Meeting as a Participant
Ending the Meeting with Actionable Plans
- Writing the Minutes (an overview only in this workshop)
- Closing the Meeting
- Evaluating Your Performance
My Personal Plan of Action after this Workshop
Methodology
This workshop incorporates:
Mini-lectures, small group discussions and role play
Interactive exercises and workplace experiences
Participants' own case studies to deal with 'difficult' people
Who Should Attend
This workshop is designed specially for anyone who has to lead meetings .
or wish to contribute effectively at meetings.
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Conducting Effective Meetings
Conducting Effective Meetings
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